HR Management Software with Punch in App. Wages calculation. Built in Chat

In this article, we are thrilled to share the journey of creating an innovative HR software solution

HR Management Software with Punch in App. Wages calculation. Built in Chat

DURATION:

24 Months

PROJECT URL:

https://www.dorothyallinone.co.uk/

The Project Overview

In this article, we are thrilled to share the journey of creating an innovative HR software solution, complete with an online dashboard and an app. This project has been a testament to our team's dedication and commitment, allowing us to not only expand our technical expertise but also gain invaluable insights into the workings of HR departments.

The Challenge

1. Understanding the Complexity
As we delved into the project, we were astounded by the sheer number of policies, particularly within the restaurant industry. From health and safety regulations to food hygiene standards, the breadth of requirements was extensive.
2. Developing User and Employee Pages
We started by crafting user and employee pages, which rapidly evolved into a comprehensive system. We encountered complex questions, such as visa and work permit details, identification requirements, tax codes, emergency contact information, and much more.
3. Employee Categorisation and Shift Management
To enhance organisation and efficiency, we created employee groups to categorise staff based on their roles, such as bar staff, receptionists, chefs, and managers, each with their unique shift schedules. Additionally, we aimed to enable staff within the same category to request shift swaps conveniently through the app we were developing.
4. Streamlining Contract Management
We recognised the importance of effective contract management. Consequently, we developed a feature that automatically sent contracts to relevant parties for signature. Once signed, the system would store the contract in the employee's file, sending confirmation emails to all involved. To ensure compliance, the system implemented a contract signing deadline, preventing access to work functions until the signed contract was received.
5. Efficient Internal Communication
Recognising the need for seamless internal communication, we built a WhatsApp-like chat system for internal use. This feature displays message delivery and reads receipts, fostering efficient team collaboration. Additionally, we incorporated the ability to group staff within departments for streamlined communication.
6. Enhancing Communication and Notifications
To ensure vital information reaches all employees, we developed announcement pages that display important news and updates upon login. These pop-up notifications serve as a central hub for disseminating crucial announcements to the entire workforce.
7. Differentiating Staff Login and Admin Dashboard
To optimise code organisation and facilitate future enhancements, we separated the staff login pages from the admin dashboard. This approach also enabled us to design and create an app version specifically tailored for staff usage. The core purpose of this comprehensive system is to empower staff to view their shifts, holidays, contacts, and, most importantly, to easily punch in and out of work. Through the app, employees can request holidays, swap shifts, access remaining holiday and sick days, and seamlessly communicate with their team.

Solutions by Ai Web Solutions Ltd

1. The Power of the Admin Panel
The admin panel of this remarkable system offers powerful features. It can effortlessly calculate the revenue of the entire business by utilising wage information for each staff member and factoring in outgoings. Daily reports highlight profit and loss figures, target achievements and utilise colour-coded visuals for easy interpretation.
2. Navigating Complex Payroll Management
The development of this web app posed several challenges due to the diverse payroll management requirements. Each staff member has unique hourly or daily rates, holiday calculations vary based on employment duration and accrued leave, and different absence options impact wage calculations. Adapting to these complexities demanded meticulous attention to detail and a comprehensive understanding of payroll intricacies.

Project Results

The Dorothy All In One HR Management Software has revolutionised the HR operations of our client, providing a comprehensive, user-friendly platform that streamlines processes and enhances efficiency. The system's robust functionalities have received positive feedback for significantly improving internal communication, contract management, and payroll processes. Stay tuned for more success stories, and if you're pondering a digital transformation of your own, let's chat about how Ai Web Solutions can help craft your future, today.

Future Expansion and Innovations

While proud of our achievements, we recognise that our journey is far from over. Our vision for this system includes expanding its capabilities with additional features such as training modules and other exciting innovations that we cannot yet disclose. The commitment to continuous improvement and innovation drives us to push the boundaries of HR software solutions.

Conclusion

Creating this comprehensive HR software solution with an online dashboard and app has been an incredible journey. We have gained invaluable insights into HR operations while honing our technical skills. We remain committed to further enhancing this system, empowering HR departments with unparalleled efficiency and effectiveness.
Stay tuned for more success stories, and if you're pondering a digital transformation of your own, let's chat about how Ai Web Solutions can help craft your future, today.

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What happens next?

01 An expert contacts you after having analyzed your requirements;
02 If needed, we sign an NDA to ensure the highest privacy level;
03 We submit a comprehensive project proposal with estimates, timelines, CVs, etc.